Degree Audit Helpful Hints
- CLICK EXPAND ALL: To display completed courses or currently enrolled courses.
- HELP: You can use the blue Degree Audit “ ” button to navigate running degree audits.
- ADVISING: Degree Audit typically assigns most courses correctly; however, because there are possibilities for complex issues, it may be unable to make decisions perfectly for each student. When in doubt, consult with an Advisor.
*It is the responsibility of the student and Advisor to compare the WCC catalog degree requirements against the audit.
- REPEATS: Every attempt is made to determine if you have repeated a course. If you have, the repeated course with the lower grade will be applied at the bottom under UNUSED COURSES. Sometimes, however, the audit may not reflect the correct choice especially if it is a current ungraded course. It is your responsibility to monitor your courses and the best practice is to always read the titles of the courses.
- TRANSFER IN: Evaluated transfer courses will show a “TR” on the Degree Audit. Students are accountable for what is printed on their transfer transcript and comparing the transfer evaluation against the official transfer transcript.
- OLDER CLASSES / “900’s”: If a large amount of courses are not being used in Distribution and/or Electives, it could be that they are old WCC courses that need to be evaluated. If they are old transfer courses and have 900 generic numbers or old WCC, they need to be re-evaluated. Please submit the Request Acceptance of Transfer Credits form. Remember, this evaluation process takes eight weeks, or more.
- RESIDENCY: Degree audits don’t calculate the required 25 WCC residency credits. You must fill in that requirement.
- CHECKMARK: Audits will not place a green check markPnext to any category indicating it has been completed. The only time a check mark will be made is when a Graduation Evaluator handwrites a check mark as an official mark of satisfaction of a requirement. (*You and your Advisor, however, can manually do check marks as you monitor your progress)
- GPA: The GPA in the top right side, is your WCC and combined transfer (if any) college level GPA. The GPA in the lower left is your WCC only (not combined transfer, if any). *The college level GPA is used for graduation purposes.
- GPA: Caution: The GPA in the upper right is the closest estimate. It is calculated only on the courses that are being applied within the body of the audit (Core, Humanities, etc.). It does not include any failing grades, etc. You need to check the bottom of the report for any failing grades or courses that should actually be applied. For those types of courses which are valid to be applied, you need to meet with an Advisor.
- QUARTER CODE Z999: If you have transfer transcripts evaluated prior to Fall 2008 (A892), typically the quarter/year you actually took the course was entered into the computer. Degree Audit started development during Fall 2008. After that quarter any transfer courses have been entered in the computer as quarter/year of Z999 (unknown quarter). That is the code used to allow the TR (transfer courses) to work within the audit. If you do have transfer courses in the computer and not in as Z999, typically they will be down in Unused Courses portion of the audit.
- TEST SCORES WON’T PRINT: If test scores are not printing properly, try “clicking” anywhere in the window where the test scores are displayed. This should highlight that part of the screen and then print as it is displayed.
AAS/Associate in Arts & Sciences Transfer Degree
- DISTRIBUTION MOVED TO ELECTIVE? Courses that have multiple categories and designators, such as some IDS (Interdisciplinary Studies), can satisfy multiple distribution categories. Degree Audit does not presume what you want to do with it. Therefore, it will push it over to Listed Elective. In the final, official audit, the course may be used the way you expect. However, Degree Audit may also be moving it in error. An Advisor may need to contact the Evaluation Department to determine why the course is not working in a category.
- COURSES OVER 5 CREDITS: Certain departments have courses over 5 credits such as HUM&101 at 6 credits; IDS 220 at 6 credits. These courses will satisfy as 2 subjects for requirements; however, the audit does not decide that and you would need to manually make that notation.
- DISTRIBUTION vs. ELECTIVE: Caution: you may run an audit within an ungraded quarter, but sometimes after the quarter grades have been posted, depending on the grades and credits, the audit may choose to put a course in a different distribution and/or elective. Check with an Advisor
- WRITING “w” AND SUSTAINABILITY “s” COURSES: If you have completed a “w” or an “s” course, Degree Audit will not automatically apply them. Work with an Advisor to determine what courses may be used. “w” courses must have been taken Fall quarter 1999 or later. If transfer courses are to satisfy “w” the Evaluation Dept must have assigned a suffix of “w”. For “s” courses taken at WCC prior to Fall 2010, check with an Advisor to determine if the course had a sustainability component. If transfer courses satisfy sustainability the Evaluation Department must have assigned a suffix of “s”.
Advisors: Look closely at the notes in Degree Audit regarding application of the “w” and “s” designators.
Professional/Technical Degree & Certificate
- Helpful Hints unique to a Professional Technical Degree and/or Certificate will display under the title of the audit for that degree or certificate.
- Courses that fall under Related Instruction/General Education requirements (except for required prerequisites) are automatically satisfied for students who have completed an associate transfer degree from an accredited institution within the state of Washington or a baccalaureate degree from an accredited institution within the United States. In these cases, the courses on the audit will be reflected in a method similar to the following examples:
ASSOC ENGL satisfies ENGL&101
ASSOC MATH satisfies HUM
BACHL MSL satisfies MSL