Welcome to Whatcom Community College's

Policy and Procedure Manual

Board Policy
Board policy is the voice of Board of Trustees and defines the general goals and acceptable practices for the operation of Whatcom Community College, District 21. It implements federal and state laws and regulations. Such policies constitute the College's governance position until amended, repealed or superseded by the Board.  The Board of Trustees, through policy, delegates authority to and through the President to administer the College operations. The President and College employees are responsible to reasonably interpret Board policy as well as other relevant laws and regulations that govern the College.

Administrative Procedure
Administrative procedures implement Board policy, laws, and regulations. They address how the general goals of Whatcom Community College are achieved, and define operations of the College. They include details of policy implementation, responsibility, accountability, and standards of practice. Although procedures are approved by the President, it is the administrators/managers who are held responsible for upholding the specific information delineated in the procedures.

Below are all policies and procedures of Whatcom Community College. This information will be kept current at all times. If you have any questions regarding this information, please contact the President's Office at 360-383-3330.

Policies and Procedures Manual

TABLE OF CONTENTS

Section 100 — OUTCOMES

  • 100  Mission Statement Policy 

Section 200 — GOVERANCE PROCESS

  • 200 Governance Commitment Policy
  • 205 Officers and Duties of the Board Policy
  • 210 Board of Trustees Conflict of Interest Policy    
  • 215 Trustees' Policy Making Function Policy & Delegation of Development of Procedures When Carrying Out Board Policy
  • 220 Revenue and Budget Policy
  • 222 Commercial Activities Policy (formerly 1070)
  • 225 Board Planning and Agenda Policy
  • 230 Board of Trustees Evaluation Policy
  • 235 Agreement for Shared Funding of Education (formerly 3131) 

 SECTION 300 — BOARD/STAFF RELATIONSHIP

  • 300 General Executive Expectations Policy
  • 305 Delegation of Authority Policy
  • 310 Performance Appraisal of President Policy
  • 313 Civility Policy
  • 314 Firearms and Weapons Policy
  • 315 Emergencies Threatening Closure Policy
  • 318 Educational Use of Human Subjects Policy (formerly 7040)
  • 320 Naming of Facilities Policy
  • 322 College Mascot Policy (formerly 3240)
  • 325 Personnel Files Policy (formerly 4070)
  • 327 Travel on State Business Policy (formerly 4100)
  • 331 Tuition and Fee Waivers for WCC Employees Employed Half Time or More Policy (formerly 4060)
  • 350 Public Information Policy (formerly 2160) 

 SECTION 400 — PERSONNEL

  • 400 Granting Leave Policy
  • 403 Affirmative Action/Fair Employment Practices Policy (formerly 4010)
  • 404 Drug-Free Workplace Policy (formerly 1140)
  • 405 Contract Conditions for Exempt Personnel Policy
  • 408 Conflict of Interest Policy (formerly 1170)
  • 409 Other Employment Policy (formerly 4110)
  • 410 Safety Policy (formerly 1100)
  • 426 Equipment Use Policy (formerly 1188)
  • 495 Copyright Policy

SECTION 500 — STUDENTS

  • 500 Degrees/Diploma/Certificate Programs  Policy (formerly 7020)
  • 505 Credit Hour Policy
  • 510 Grading System Policy (formerly 3071)
  • 515 Academic Regulations, Admission, Registration and Records Policy (formerly 3100 & 3110)
  • 519 Student-Assessed Fees
  • 520 Tuition/Fees/Refunds Policy (formerly 3080)
  • 521 Tuition Waiver Policy (formerly 3160)
  • 522 Academic Standing and Academic Excellence Policy (formerly 7030)
  • 524 Student Athletic Scholarships Policy (formerly 2182)
  • 525 Student Publications Policy (formerly 3270)
  • 530 International Students Policy(formerly 3130) 

SECTION 600 — WASHINGTON STATE ADMINISTRATIVE CODE (WAC)  

  • 610 Use of College Facilities (Chapter 132U-140 WAC) (formerly 2180)
  • 615 Discrimination and Harassment Policy (formerly 4020) (chapter 132U-300 WAC)  
  • 620 Student Rights and Responsibilities Policy (Student Conduct Code)

SECTION 700 — PROCEDURES/OPERATIONS 

  • 704 Notification of Convicted Sex Offenders or Kidnapping Offenders Procedure (formerly 407, 3015)
  • 705 Mandatory Reporting of Child Abuse Procedure (formerly 401)
  • 708 Inclement Weather Closures Procedure (formerly 316, 1050)
  • 715 Social Media Procedure and Guidelines (formerly 490)
  • 716 Email:  Guidelines for Official Mass Email Communications Procedure (formerly 491)
  • 717 Email:  Use for Official College Communication Procedure (Formerly 492)
  • 730 Discrimination and Harassment Procedure (formerly part of 4020 policy)
  • 735 Employment Background Checks on New Employees Procedure (formerly 402)
  • 736 Employment Practices as They Relate to Nepotism Procedure (formerly 406)
  • 738 Cell Phone/Smart Device Service Plan Allowances Procedure (formerly 427)
  • 740 Fielding and Pat Formway Exceptional Faculty Awards Trust Fund Procedure (formerly  430, 4052)
  • 741 Faculty Leave Reporting Procedure (formerly 441, 5020) 

Current Policies and Procedures Under Review

The following policies are being reviewed by the Board of Trustees.  As the Board acts to amend, retain as written, or delete these policies, the policies approved will be assigned numbers in the new numbering system and removed from this section.  Likewise, the procedures will also go through a similar review process by the Executive Cabinet and the President.

 

COLLEGE OPERATIONS GENERAL -- 1000

  • 1025 Regional Planning Agreement Policy
  • 1035 Post-secondary Review Entity Procedure
  • 1075 Commercial Activities Procedure
  • 1080 Political Activity/Campaign Guidelines Procedure
  • 1085 Distribution, Posting and Display of Materials
  • 1090 Implementation of State Environmental Policy Act - WAC
  • 1110 Control of Dogs - WAC
  • 1120 Parking and Traffic Regulations
  • 1121 Parking Regulations and Fines Procedure
  • 1125 Use of College Vans Procedure
  • 1130 No Smoking Procedure
  • 1160 Procedure - WAC
  • 1188.5 Acquisistion, Control and DIsposal of Equipment Procedure
  • 1189 Use of College Computing Resources Procedure

ADMINISTRATION --- 2000

  • 2030 Hiring Authority Procedure
  • 2041 Duties and Responsibilities of the President Policy
  • 2050 Bylaws and Meetings of Board of Trustees - WAC
  • 2140 Organization - WAC 132U-03
  • 2150 Access to Public Records and Documents - WAC
  • 2181 Rental Revenue, Performance Scholarships
  • 2190 Facilities Use Procedure: Approval of Campus Speakers and Events Procedure

STUDENTS AND STUDENT SERVICES --- 3000

  • 3020 Inquiries Regarding WCC Students Procedure
  • 3030 Family Educational Rights and Privacy Act - WAC 132U-280
  • 3045 Withholding Services for Outstanding Debts- WAC
  • 3050 Financial Aid/Accounts Receivable Procedure
  • 3075 Academic Standard of Progress Policy
  • 3076 Student Academic Completion Procedure
  • 3085 Pro-Rata Refund Procedure
  • 3090 Extension of Refund Period Procedure
  • 3131-A International Student Fee and Waiver Procedure
  • 3131-B Revenue Sharing Procedure
  • 3131-C Waiver Decisions Procedure
  • 3161 Non-Resident Waivers Procedures
  • 3200 Financial Aid Policy
  • 3220 Students Programs and Activities Guidelines Policy
  • 3231 Student Technology Fee Use Procedure
  • 3250 Loss of Eligibility - Student Athletic Participation- WAC
  • 3260 Hazing- WAC

PERSONNEL: GENERAL --- 4000

  • 4025 Reasonable Accommodations
  • 4051 Exceptional Faculty Awards Trust Fund
  • 4083 Family and Medical Leave Act (FMLA) Procedure
  • 4120 A.I.D.S. Procedure
  • 4200 Post Retirement Employment






Whatcom Community College

237 W. Kellogg Road, Bellingham, WA 98226

(360) 383-3000

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